Sponsor Information
Deadlines for Deliverables
July 25th
Submit High Resolution Logo
All day
July 25th
Submit High Resolution Logo
PRESENTING, DIAMOND, GOLD & SILVER SPONSORS
If you have not done so already, please submit your high-resolution logo. Click HERE for specs
All day
August 11th
Submit Sponsor Ads
All day
August 18th
Review Your Sponsor Profile
All day
August 18th
Review Your Sponsor Profile
An email will be sent the week of August 4th to review your profile. There you will be able to make any changes
All day
September 1st
Verify Conference & Golf Attendees
All day
Verify Conference Attendees & Golfers by September 1st
Presenting: 4 Attendees / 4 Golfers
Diamond: 3 Attendees / 3 Golfers
Gold: 2 Attendees / 2 Golfers
Silver: 1 Attendee
We will not be able to add or change anyone after September 1st. Any unused/unassigned spots remaining will be forfeited.
HIGH RESOLUTION LOGO
PRESENTING, DIAMOND, GOLD & SILVER
MUST SUBMIT A HIGH RES LOGO
SPECS: 300 DPI (dots per inch) at 100% size - approximately 30" tall for vertical logos or 30" wide for horizontal logos (must be at least if RASTOR file; best file type is VECTOR (CAD) - file types include EPS, JPG, etc. Anything under 1,000 KB is too small - must be MB. Email to FLAGGL@eventfullyyourz.com by July 25th.
SPONSOR ADS
PLEASE MAKE SURE ALL BANNERS/PPT ADS MEET THE SPECIFICATIONS BELOW.
Email all ads to FLAGGL@eventfullyyourz.com by August 11th 2025
BANNER ADS
Banner ads should be jpg or png files sized 950px horizontal by 380 px vertical. We recommend NOT including a lot of text as it will be difficult to read.
POWER POINT ADS
Power Point ads should be horizontal in orientation and sized to fit a widescreen Power Point slide or 1280x720 pixels. Must be in PPT format, not an image (PDF, PNG, etc.).
EXHIBITOR INFORMATION
Booths Include
Booth Location Assignments
Booth Location Assignments
- 6’ Table (tabletop exhibits with approximately 8’ wide x 10’ deep space. Pipe/drape not included) (Presenting Sponsor has a 10’ X 10” space. – Please DO NOT bring setups that are wider than specified, as it is unfair to the other exhibitors. Pipe/drape not included.
- 2 chairs
- Shared electrical/power throughout the exhibit hall (extension cords and power strips will not be provided; we suggest bringing your own to avoid paying hotel rental fees, as your booth could be as far as 8-10’ from the shared power)
- Exhibit Hall Wi-Fi
- To request/rent any additional equipment at your own cost directly from the hotel A/V department, email Sebastian Collado at sebastian.collado@encoreglobal.com .
Booth Location Assignments
Booth Location Assignments
Booth Location Assignments
- August 4th - Booth location assignments to start.
The main contact on your sponsor registration will be contacted in order first by sponsor level and next by registration date.
- August 8th - All assignments completed (if you are a Gold, Silver, or Exhibit Only, your location will be assigned, and you will only receive the final booth map).
- August 11th - A final map will be sent to all exhibitors
INBOUND/OUTBOUND SHIPPING for EXHIBIT BOOTHS
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
More information to come.
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
Wednesday, September 17th
Booth Setup (2:00 - 7:00 pm)
Welcome Reception (5:30- 7:00 pm)
Thursday, September 18th
Breakfast (7:15- 8:30 am)
Networking Lunch (11:45- 1:00 pm)
Friday, September 19th
Breakfast (7:45 - 9:00am)
Booth Breakdown (9:00 - 12:00 pm)
Booth SETUP is Wednesday, September 17th, 2:00 PM-7:00 PM
All booths are located in Griffin Ballroom. Upon arrival and before setting up, please check in with us at the Registration Desk in the Foyer.
Booth BREAKDOWN is Friday, September 19th, 9:00 AM - 12:00 PM
Exhibitors can begin breaking down their booths after breakfast
Questions?
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